Privacy policy

We take data protection very seriously and we reflect this in our handling of personal data. This guideline tells you what information and data PROSTAFF Schweiz GmbH collects and evaluates, for what purpose this information is used and with whom it is exchanged. When handling your data, PROSTAFF Schweiz GmbH complies with the applicable legislation - in particular the GDPR (DSGVO) and Swiss data protection law. PROSTAFF Schweiz GmbH allows itself the processing of personal data based on the consent of the data subjects. Please note, that PROSTAFF provides this policy in English only as a courtesy. The German version always takes precedence. This Privacy Policy is divided into the following sections:

Collection of general information

When you access our website, information of a general nature is automatically collected. This information (server log files) includes the type of web browser, the operating system used, the domain name of your Internet service provider and similar information. This is exclusive information which does not allow any conclusions to be drawn about your person. This information is technically necessary in order to correctly deliver the content you have requested from websites and is mandatory when using the Internet. Anonymous information of this kind is statistically evaluated by us in order to optimize our Internet presence and the technology behind it.

Processing of personal data

Categories of persons

  • Candidates
    Applicants for all jobs advertised or sponsored by PROSTAFF Schweiz GmbH, including temporary and permanent positions as well as part-time positions and freelance work with our customers, and persons who have submitted an unsolicited application to us without applying for a specific job, as well as those persons who are managed and processed by us on the basis of payroll services.
  • Clients
    This category includes, as the term suggests, our customers, clients and other parties for whom PROSTAFF Schweiz GmbH provides services in the course of its business activities.
  • Supplier
    The term refers to partnerships and companies (including sole proprietors) as well as atypical employees such as independent contractors and freelancers who provide services for PROSTAFF Schweiz GmbH. Under certain circumstances, PROSTAFF Schweiz GmbH subcontracts services that the company provides for its customers to external suppliers who provide the services on behalf of PROSTAFF Schweiz GmbH. In this context, suppliers who are individual contractors, freelancers or employees of suppliers are treated as candidates for data protection purposes.
  • Website visitors
    All persons accessing a PROSTAFF Schweiz GmbH website.

 

Candidate data

  • Processing purpose
    We use your data for recruitment activities, marketing activities as well as for possible assertion of legal claims.
  • Type of processing 
    Recruitment is the main focus of our work. We process recruitment activities in particular through the following types of data processing:
    • Collection of your data from you and other sources, e.g. LinkedIn, as well as about our marketing activities on job and professional network portals (e.g. jobs.ch, freelance.de)
    • Store (and, if necessary, update) your data in our database so that we can contact you in connection with recruitment
    • Providing recruitment services such as proactive contact (e.g. telephone call, job mailing) for relevant job offers
    • Comparison of data about you with vacancies that we consider suitable
    • Sending your information to customers to apply for jobs or assess your suitability for jobs
    • Allow you to submit your resume, apply online for jobs or receive notifications of jobs we think may be of interest to you
    • Enable you to use the interactive functions of our services
    • Fulfilment of our obligations under mutual contracts
    • Fulfil our obligations under contracts concluded between PROSTAFF Schweiz GmbH and third parties in connection with your recruitment 
    • Conduct customer satisfaction surveys 
    • Review information you have provided using external resources (such as psychometric assessments or skill tests) or requesting information (such as references, qualifications or possible criminal convictions, where appropriate and permitted by local law) 
    • Process your information so that we can send you targeted, relevant promotional materials or other communications that we think may be of interest to you
    We may send you information at regular intervals that we believe may be of interest to you or ask for your help in finding other candidates. In particular, the marketing activities include:
    • Develop and promote other products and services;
    • Personal advertising for our entire spectrum of recruitment services;
    • Send you details of reports, promotions, offers, networking and customer events, and more generally, information about industries that may be of interest to you based on your qualifications.
  • Soft opt-in / opt-out for marketing activities
    For marketing activities we require your consent. Depending on the situation, we will ask you to give them explicitly by "opt-in" or tacitly by "soft opt-in". 
    Soft opt-in consent is a specific type of consent that applies if you have previously dealt with us and we advertise other recruitment services. In the case of "soft opt-in" consent, we consider your consent to be granted as long as you do not withdraw it (so-called "opt-out"). We are obliged to obtain your express consent for other types of e-marketing.
    It is possible that your data may be collected again via public sources in the course of a separate advertising campaign, even if you have unsubscribed from our promotional communications. We try to avoid this, but unfortunately it can still happen. We would ask you to unsubscribe again in these cases.
  • Data processed
    Basic personal data is processed. These include e.g. names, date of birth, contact details, details of education, professional background, nationality or residence status.
    If an employment contract is concluded, we must additionally process further information about you in order to be able to fulfil our obligations towards authorities, insurance companies, etc. and to be able to transfer your fee to you. We ask for information such as address, gender, social security number, marital status, number of children, religious affiliation or bank details. Where appropriate, we may also collect information about your state of health or details of any criminal history.

 

Client data

  • Processing purpose
    We use your data for recruitment activities and to assert any legal claims. Recruitment is done through the placement of candidates or through payroll services. With data processing, we ensure that the contractual agreements between PROSTAFF Schweiz GmbH and our customers can be properly implemented and a smooth business relationship can be guaranteed.
  • Type of processing
    We process your data in particular as follows:
    • Collection of your data from you and other sources, e.g. LinkedIn
    • Storing (and, if necessary, updating) your data in our database so that we can contact you in connection with recruitment activities
    • Recording of conversations and meetings so that we can provide specific services for you
    • Conduct customer satisfaction surveys
    • Processing of your data to enable us to send you suitable marketing campaigns
  • Data processed
    We collect data about our customers only to a very limited extent. We only need your contact details or the contact details of individual contacts within your organisation (such as names, telephone numbers and e-mail addresses) to ensure a smooth business relationship. We may also store additional information that someone from your organization has voluntarily provided to us.

 

Supplier data

  • Processing purpose
    We use your data for recruitment activities, marketing activities as well as for possible assertion of legal claims. We need the contact details of the responsible persons within your organisation in order to communicate with you. We also need further information, such as your bank details, so that we can pay for the services you provide (if this is part of the contractual agreements).
  • Type of processing
    Information in particular in the following ways:
    • Collection of your data from you and other sources
    • Storing (and, if necessary, updating) your data in our database
    • Developing appropriate targeted marketing campaigns
  • Data processed
    We collect information about our contacts within your organization, such as names, phone numbers and e-mail addresses. We also collect bank information to make payments to you.

 

Website visitor data

  • Processing purpose
    We collect anonymous data from visitors to our website and use it to make it easier for you to use our website and to better manage the services we offer.
  • Data processed
    This includes information on how you use our website, how often you access our website, your browser type, the location from which you access our website, the selected language and the times at which our website is particularly in demand.

 

Passing on of personal data

We may share your personal information with the following categories of people for the aforementioned purposes:

  • Tax, audit or other authorities, if we are required by law or any other regulation to disclose this information (for example, because of a request from a tax authority or in connection with an anticipated lawsuit)
  • External service providers providing services on our behalf (including external consultants, business partners and professional consultants such as lawyers, auditors and accountants, technical support functions and IT consultants who develop and test our company's technological systems)
  • Providers of externally assigned IT services and storage providers, if a corresponding processing agreement (or comparable security) exists
  • Marketing technology platforms and suppliers
  • In the case of candidates: 
    • potential employers and other recruitment agencies/organisations to improve your chances of finding employment
    • external partners, job portals and job search engines, if we believe that this increases the chance of finding the right job for you
  • Third parties we have engaged to provide services such as verification of references, qualifications and criminal records, where such verification is appropriate and permitted by local law. In the event of data being processed by third parties, PROSTAFF Schweiz GmbH shall remain the responsible body.

If PROSTAFF Schweiz GmbH merges with or is acquired by another company or company in the future (or if there are meaningful discussions about such a possibility), we may pass on your personal data to the (future) new owners of the company or company.

 

Protection of your data

The data that we process is treated confidentially and protected against loss and manipulation as well as against unauthorized access by third parties by means of suitable technical and organizational measures. Your data is stored exclusively on servers in Switzerland.
If you suspect that your personal information has been misused, lost or accessed by unauthorized persons, please let us know as soon as possible.

 

Duration of storage / revocation of consent

We process and store your data until you revoke your consent to the storage or further processing of the data. If you do so, we will delete your personal information from our systems unless we are required by law or other regulations to keep it (for example, because you have a request from a tax authority or the information is required in connection with an anticipated lawsuit).

 

Privacy rights

Under certain conditions you can assert your data protection rights against us:

  • Right to revoke consent
    If you have given your consent for certain types of processing activities, you can revoke this consent at any time with effect for the future. However, this revocation does not affect the legality of the processing prior to the revocation of your consent or insofar as the processing can be justified on another legal basis.
  • Right to information
    You have the right to receive information about your data stored by us according to the rules of Art. 15 GDPR.
  • Right to rectify
    At your request, we will correct the data stored about you in accordance with Art. 16 GDPR if it is inaccurate or incorrect.
  • Right to cancellation
    If you wish, we will delete your data in accordance with the principles of Art. 17 GDPR, provided that other legal regulations (e.g. statutory retention obligations) or a predominant interest on our part (e.g. in defence of our rights and claims) do not conflict with this.
  • Right to restrict editing or blocking
    You may request us to restrict the processing of your data, taking into account the requirements of Art. 18 GDPR.
  • Right of objection
    You may also object to the processing of your data in accordance with Art. 21 GDPR. This right of objection exists in the event of certain reasons arising from your particular situation. In this case, we will no longer process your data unless we are legally entitled to reject your objection. However, any objection to marketing activities is mandatory for us and we may no longer process your data for these purposes. 
    If you have given your consent for marketing activities and no longer wish to receive these marketing activities, you must revoke your consent.
  • Right to data transferability
    You also have the right to receive your data in a structured, common and machine-readable format in accordance with the regulations of Art. 20 GDPR or to transmit them to a third party.
  • Right of appeal to the data protection authority
    You also have a right of appeal to any competent data protection supervisory authority (Art. 77 GDPR). However, we recommend that you always address a complaint to our data protection officer first, so that we can resolve your request as quickly and customer-oriented as possible.
    For a quick processing we ask you to send your applications about the exercise of your rights in writing to the following address or directly to our data protection officer:
    • PROSTAFF Schweiz GmbH
      Datenschutz
      Europa-Strasse 17
      CH-8152 Glattbrugg

SSL encoding

To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS.

Application and use of social plug-ins

The PROSTAFF website uses components from the following social networking sites:

  • Facebook; The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
  • Google+; The operating company of Google+ is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.
  • LinkedIn; The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, UNITED STATES. For privacy matters outside of the UNITED STATES LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.
  • Twitter; The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, UNITED STATES.
  • Xing; The operating company of XING is XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany.

The social plugins connect your browser to the servers of the above mentioned social networks and transmit specific data to them (in particular your IP address, your Facebook/Google+/LinkedIn/Twitter/Xing address if you are logged in to one or more of these social networks, as well as information about which Internet sites you visit). As soon as your information is transmitted it is retained and used by the operating companies of these social networks in accordance with their data protection policies. If you would not like the social networks to connect your search behavior on our website with your Facebook/Google+/LinkedIn/Twitter/Xing accounts, please log out of the social networks before you visit our website or mobile application. For detailed information from Facebook/Google+/LinkedIn/Twitter/Xing about their Internet sites with a social plugin and about the use of data, please refer to their websites.

The privacy policies of the social networking sites used on this website are as follows:

Cookies

With regard to the use of cookies, we refer to our terms of use.

Changes to our data protection regulations

This Privacy Policy was last updated on May 14, 2018, effective May 25, 2018.

We reserve the right to occasionally adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. Only the data protection declaration as amended and published on this web site and mobile application applies.

Responsible body and how to contact us

PROSTAFF Schweiz GmbH is responsible for the processing of personal data. You can view, change, update your personal information or request further information by contacting us as follows:

  • PROSTAFF Schweiz GmbH
    Data protection
    Europa-Strasse 17
    CH-8052 Glattbrugg

or use our contact form.

Contact form